Auto Parts Coordinator that never drops the ball.
Sources, orders, and tracks parts for every repair. Built for auto repair & mechanic teams that need the work done without more headcount.
“My job is making sure parts sourcing from dealers, warehouses, and aftermarket — without anyone on your team having to ask.”
We watched our own auto repair & mechanic team burn out on work that never stopped. Auto Parts Coordinators were leaving for better pay, calling out sick, and taking weeks to train — meanwhile the queue kept growing and customers kept waiting. There was no way to hire fast enough.
Makena was built to be the piece of the team that's always there. Not a bot reading from a script, but a worker who knows the systems, the SOPs, and the judgment calls — so your senior people get their time back for the work only they can do.
Makena in their own words.
I'm the auto parts coordinator your auto repair & mechanic team leans on when the queue starts stacking. Sources, orders, and tracks parts for every repair. I own the work end-to-end — you hand me the inbox, the ticket, or the call, and it gets done right the first time.
Day to day I'm running parts sourcing from dealers, warehouses, and aftermarket, purchase order creation + tracking, core return management. I know the systems your team uses, I know what "clean" looks like in this seat, and I don't drop details when the volume climbs.
I work inside your stack, not alongside it. Every action I take is logged, every handoff has context, and your senior people get their time back for the work only they can do.
Hear Makena on a real call.
This is how Makena handles a caller end-to-end — answer, capture, confirm, close. Request a demo to hear one live with your business.
Makena is in production. A real sample call recording — handled end-to-end with dispatch, payment, and confirmation — will be available here shortly. Request a demo to hear one live with your business.
What Makena does best.
Everything Makena does, top to bottom.
These aren’t theoretical. Every item below is part of Makena’s live SOP on real deployments.
- Parts sourcing from dealers, warehouses, and aftermarket
- Purchase order creation + tracking
- Core return management
- Inventory management + reorder points
- Logs every action in your system of record
- Escalates with full context when scope is exceeded
- Runs against SOPs you approve before go-live
- Works inside your stack — no new tools required
How Makena works a typical ticket.
Five steps, every time. Nothing skipped, nothing improvised.
Pick up the work
New auto parts coordinator work lands in my queue — form, ticket, email, or inbound request. I triage within minutes of arrival.
Parts sourcing from dealers
Parts sourcing from dealers, warehouses, and aftermarket. Done inside SOP, logged step-by-step, never skipped.
Purchase order creation + tracking
Purchase order creation + tracking. Done inside SOP, logged step-by-step, never skipped.
Core return management
Core return management. Done inside SOP, logged step-by-step, never skipped.
Document + hand off
Every action lands in your auto repair & mechanic system of record. If anything exceeds scope, I warm-transfer with full context — your team never starts from zero.
The tools Makena works inside.
Makena plugs into your existing stack. No new tools to learn, no data silos, no black box.
Built for the operators Makena already works with.
Work Makena has already done.
Every role below represents live deployments on real businesses — not theoretical capabilities.
- Primary auto parts coordinatorEmbedded in auto repair & mechanic teams
Sources, orders, and tracks parts for every repair.
- Parts sourcing from dealers, warehouses, and aftermarketDaily workload
Parts sourcing from dealers, warehouses, and aftermarket · Purchase order creation + tracking · Core return management. Every action logged, every handoff documented.
- Cross-team coordinationInterfaces with auto repair & mechanic stakeholders
Works alongside your existing team — never a black box. When scope exceeds the runbook, escalates with full context and proposed next step.
Real calls. Real tickets. Real outcomes.
Request came in via Slack at 9:12 AM. By 10:04 Makena had processed the work, flagged one edge case to the team lead, and closed the loop with a short summary + links to the system of record.
Teams that already hired Makena.
Challenge, solution, and the numbers that changed after go-live.
Professional Services operator missing auto parts coordinator work after hours. Senior staff pulled onto routine tasks; errors stacking up; customer follow-through slipping.
Deployed this worker on the primary parts sourcing from dealers, warehouses, and aftermarket flow. Loaded the SOP, wired the integrations, and flipped live inside 48 hours.
Growing professional services team could not hire fast enough to keep up with auto parts coordinator volume. Backlog grew 3x in 90 days; escalations ran hot.
Handed over the routine 80% of the queue. Senior staff kept the judgment calls. Every action logged in the system of record.
Makena vs. hiring a human.
The math, laid out. No salary, no turnover, no sick days.
| Scenario | Human hire | Temp agency | Makena |
|---|---|---|---|
| Annual cost | $77,000 | $111,650 | $4,188 |
| Hours covered | 40/week | 40/week | 168/week |
| Sick days | 10+/yr | 2+/yr | 0 |
| Ramp time | 6–8 weeks | 1–2 weeks | 48 hrs |
| Turnover risk | High | Very high | None |
Pick the bundle that fits your volume.
Buy minutes, not employees. Every plan includes full onboarding and integration. Upgrade or downgrade any month.
- 1,500 minutes / month
- $0.50/min overage
- One AI worker
- Standard SOP training
- Email support
- 5,000 minutes / month
- $0.50/min overage
- Custom SOP + voice training
- CRM / system-of-record integration
- Priority support
- Monthly tuning session
- 10,000+ minutes / month
- $0.50/min overage
- Multi-line / multi-region
- Custom voice + white-glove onboarding
- Dedicated CSM
- Per-team reporting
- SLA + BAA available
Need more volume? See all 14 tiers →
From signup to live in under 48 hours.
Four steps. We handle the technical work. You focus on the SOPs and the first-week review.
Pick your plan
Choose a minute bundle that matches your volume. Most auto parts coordinator ops start on the Starter or Pro tier.
Connect your inbox / ticket system
Hook into your CRM, help desk, or ticket queue. Webhooks or native integrations — we handle the plumbing.
Upload your knowledge
Scripts, SOPs, FAQs, rate cards — anything your auto parts coordinator team would hand a new hire. We train the worker on it.
Go live in under 48 hours
Soft-launch on a small % of traffic, review recordings the first week, then flip to full volume. You stay in control.
What teams say after they hire Makena.
“Accurate, on-brand, and never calls out. We trust Makena with work we'd only trust our most senior auto parts coordinators with.”
“Makena caught errors our previous auto parts coordinator missed for months. The ROI was obvious inside two weeks.”
Everything teams ask before hiring Makena.
Under 48 hours in most cases. We load your auto parts coordinator SOP, wire the integrations, and soft-launch on a small share of traffic so you can review before flipping to full volume.
Makena warm-transfers (or routes the ticket) with a one-paragraph summary: what the caller / customer asked, what Makena already confirmed, and why it's being escalated. Your team never starts from zero.
Whatever your team already uses. Makena pushes actions into your existing auto repair & mechanic stack — CRM, ticket system, calendar, SOR — via native integrations or webhooks. No new tool required.
Plans start at $49/month with CRM + 50 voice minutes included. Dedicated minute bundles start at $149/month for 500 minutes. Every minute Makena spends on your work counts toward the bundle. Overage is billed at $0.50/min. No seats, no per-call fees, no hidden add-ons.
Any time. Upgrades prorate instantly. Downgrades apply at the next billing cycle. Your worker keeps its training, voice, and history through any change.
Yes. Makena works every shift, including weekends and holidays. Work that lands at 2 AM gets handled before your team walks in the next morning.
Every conversation is logged, encrypted at rest, and retained per your policy. For auto repair & mechanic teams with HIPAA, PCI, or SOC2 requirements, we run on BAA-signed infrastructure with audit trails on every action.
Yes. Book a call with our team — we'll walk you through a live demo of Makena, look at your current auto parts coordinator workflow, and map out what the first 30 days would look like.
Included in your plan.
Live in under 48 hours.
Most teams run auto parts coordinators on the lite bundle or the next one up as volume grows.
