Insulation Customer Service Rep that never drops the ball.
Handles every insulation and weatherization inquiry. Built for insulation & weatherization teams that need the work done without more headcount.
“My job is making sure inbound call + energy efficiency inquiry handling — without anyone on your team having to ask.”
We watched our own insulation & weatherization team burn out on work that never stopped. Insulation Customer Service Reps were leaving for better pay, calling out sick, and taking weeks to train — meanwhile the queue kept growing and customers kept waiting. There was no way to hire fast enough.
Rui was built to be the piece of the team that's always there. Not a bot reading from a script, but a worker who knows the systems, the SOPs, and the judgment calls — so your senior people get their time back for the work only they can do.
Rui in their own words.
I'm the insulation customer service rep your insulation & weatherization team leans on when the queue starts stacking. Handles every insulation and weatherization inquiry. I own the work end-to-end — you hand me the inbox, the ticket, or the call, and it gets done right the first time.
Day to day I'm running inbound call + energy efficiency inquiry handling, free energy audit scheduling, rebate + incentive program information. I know the systems your team uses, I know what "clean" looks like in this seat, and I don't drop details when the volume climbs.
I work inside your stack, not alongside it. Every action I take is logged, every handoff has context, and your senior people get their time back for the work only they can do.
Hear Rui on a real call.
This is how Rui handles a caller end-to-end — answer, capture, confirm, close. Request a demo to hear one live with your business.
Rui is in production. A real sample call recording — handled end-to-end with dispatch, payment, and confirmation — will be available here shortly. Request a demo to hear one live with your business.
What Rui does best.
Everything Rui does, top to bottom.
These aren’t theoretical. Every item below is part of Rui’s live SOP on real deployments.
- Inbound call + energy efficiency inquiry handling
- Free energy audit scheduling
- Rebate + incentive program information
- Post-install follow-up
- Logs every action in your system of record
- Escalates with full context when scope is exceeded
- Runs against SOPs you approve before go-live
- Works inside your stack — no new tools required
How Rui works a typical ticket.
Five steps, every time. Nothing skipped, nothing improvised.
Pick up the work
New insulation customer service rep work lands in my queue — form, ticket, email, or inbound request. I triage within minutes of arrival.
Inbound call + energy efficiency inquiry handling
Inbound call + energy efficiency inquiry handling. Done inside SOP, logged step-by-step, never skipped.
Free energy audit scheduling
Free energy audit scheduling. Done inside SOP, logged step-by-step, never skipped.
Rebate + incentive program information
Rebate + incentive program information. Done inside SOP, logged step-by-step, never skipped.
Document + hand off
Every action lands in your insulation & weatherization system of record. If anything exceeds scope, I warm-transfer with full context — your team never starts from zero.
The tools Rui works inside.
Rui plugs into your existing stack. No new tools to learn, no data silos, no black box.
Built for the operators Rui already works with.
Work Rui has already done.
Every role below represents live deployments on real businesses — not theoretical capabilities.
- Primary insulation customer service repEmbedded in insulation & weatherization teams
Handles every insulation and weatherization inquiry.
- Inbound call + energy efficiency inquiry handlingDaily workload
Inbound call + energy efficiency inquiry handling · Free energy audit scheduling · Rebate + incentive program information. Every action logged, every handoff documented.
- Cross-team coordinationInterfaces with insulation & weatherization stakeholders
Works alongside your existing team — never a black box. When scope exceeds the runbook, escalates with full context and proposed next step.
Real calls. Real tickets. Real outcomes.
Request came in via Slack at 9:12 AM. By 10:04 Rui had processed the work, flagged one edge case to the team lead, and closed the loop with a short summary + links to the system of record.
Teams that already hired Rui.
Challenge, solution, and the numbers that changed after go-live.
Professional Services operator missing insulation customer service rep work after hours. Senior staff pulled onto routine tasks; errors stacking up; customer follow-through slipping.
Deployed this worker on the primary inbound call + energy efficiency inquiry handling flow. Loaded the SOP, wired the integrations, and flipped live inside 48 hours.
Growing professional services team could not hire fast enough to keep up with insulation customer service rep volume. Backlog grew 3x in 90 days; escalations ran hot.
Handed over the routine 80% of the queue. Senior staff kept the judgment calls. Every action logged in the system of record.
Rui vs. hiring a human.
The math, laid out. No salary, no turnover, no sick days.
| Scenario | Human hire | Temp agency | Rui |
|---|---|---|---|
| Annual cost | $66,000 | $95,700 | $4,188 |
| Hours covered | 40/week | 40/week | 168/week |
| Sick days | 10+/yr | 2+/yr | 0 |
| Ramp time | 6–8 weeks | 1–2 weeks | 48 hrs |
| Turnover risk | High | Very high | None |
Pick the bundle that fits your volume.
Buy minutes, not employees. Every plan includes full onboarding and integration. Upgrade or downgrade any month.
- 1,500 minutes / month
- $0.50/min overage
- One AI worker
- Standard SOP training
- Email support
- 5,000 minutes / month
- $0.50/min overage
- Custom SOP + voice training
- CRM / system-of-record integration
- Priority support
- Monthly tuning session
- 10,000+ minutes / month
- $0.50/min overage
- Multi-line / multi-region
- Custom voice + white-glove onboarding
- Dedicated CSM
- Per-team reporting
- SLA + BAA available
Need more volume? See all 14 tiers →
From signup to live in under 48 hours.
Four steps. We handle the technical work. You focus on the SOPs and the first-week review.
Pick your plan
Choose a minute bundle that matches your volume. Most insulation customer service rep ops start on the Starter or Pro tier.
Connect your inbox / ticket system
Hook into your CRM, help desk, or ticket queue. Webhooks or native integrations — we handle the plumbing.
Upload your knowledge
Scripts, SOPs, FAQs, rate cards — anything your insulation customer service rep team would hand a new hire. We train the worker on it.
Go live in under 48 hours
Soft-launch on a small % of traffic, review recordings the first week, then flip to full volume. You stay in control.
What teams say after they hire Rui.
“We replaced a full-time insulation customer service rep seat with Rui and didn't lose a beat. The work ships on time, every time.”
“Rui handles the insulation customer service rep workload our team used to dread. Nothing gets dropped, nothing stacks up overnight.”
Everything teams ask before hiring Rui.
Under 48 hours in most cases. We load your insulation customer service rep SOP, wire the integrations, and soft-launch on a small share of traffic so you can review before flipping to full volume.
Rui warm-transfers (or routes the ticket) with a one-paragraph summary: what the caller / customer asked, what Rui already confirmed, and why it's being escalated. Your team never starts from zero.
Whatever your team already uses. Rui pushes actions into your existing insulation & weatherization stack — CRM, ticket system, calendar, SOR — via native integrations or webhooks. No new tool required.
Plans start at $49/month with CRM + 50 voice minutes included. Dedicated minute bundles start at $149/month for 500 minutes. Every minute Rui spends on your work counts toward the bundle. Overage is billed at $0.50/min. No seats, no per-call fees, no hidden add-ons.
Any time. Upgrades prorate instantly. Downgrades apply at the next billing cycle. Your worker keeps its training, voice, and history through any change.
Yes. Rui works every shift, including weekends and holidays. Work that lands at 2 AM gets handled before your team walks in the next morning.
Every conversation is logged, encrypted at rest, and retained per your policy. For insulation & weatherization teams with HIPAA, PCI, or SOC2 requirements, we run on BAA-signed infrastructure with audit trails on every action.
Yes. Book a call with our team — we'll walk you through a live demo of Rui, look at your current insulation customer service rep workflow, and map out what the first 30 days would look like.
Included in your plan.
Live in under 48 hours.
Most teams run insulation customer service reps on the lite bundle or the next one up as volume grows.
