“My job is making sure supply ordering + tracking — without anyone on your team having to ask.”
We watched our own administrative & executive support team burn out on work that never stopped. Office Coordinators were leaving for better pay, calling out sick, and taking weeks to train — meanwhile the queue kept growing and customers kept waiting. There was no way to hire fast enough.
Lena was built to be the piece of the team that's always there. Not a bot reading from a script, but a worker who knows the systems, the SOPs, and the judgment calls — so your senior people get their time back for the work only they can do.
Lena in their own words.
I'm the office coordinator your administrative & executive support team leans on when the queue starts stacking. Supplies, visitors, vendors — the hub nothing runs without. I own the work end-to-end — you hand me the inbox, the ticket, or the call, and it gets done right the first time.
Day to day I'm running supply ordering + tracking, visitor + vendor scheduling, conference-room bookings. I know the systems your team uses, I know what "clean" looks like in this seat, and I don't drop details when the volume climbs.
I work inside your stack, not alongside it. Every action I take is logged, every handoff has context, and your senior people get their time back for the work only they can do.
Hear Lena on a real call.
This is how Lena handles a caller end-to-end — answer, capture, confirm, close. Request a demo to hear one live with your business.
Lena is in production. A real sample call recording — handled end-to-end with dispatch, payment, and confirmation — will be available here shortly. Request a demo to hear one live with your business.
What Lena does best.
Everything Lena does, top to bottom.
These aren’t theoretical. Every item below is part of Lena’s live SOP on real deployments.
- Supply ordering + tracking
- Visitor + vendor scheduling
- Conference-room bookings
- Courier + mail management
- Logs every action in your system of record
- Escalates with full context when scope is exceeded
- Runs against SOPs you approve before go-live
- Works inside your stack — no new tools required
How Lena works a typical ticket.
Five steps, every time. Nothing skipped, nothing improvised.
Pick up the work
New office coordinator work lands in my queue — form, ticket, email, or inbound request. I triage within minutes of arrival.
Supply ordering + tracking
Supply ordering + tracking. Done inside SOP, logged step-by-step, never skipped.
Visitor + vendor scheduling
Visitor + vendor scheduling. Done inside SOP, logged step-by-step, never skipped.
Conference
Conference-room bookings. Done inside SOP, logged step-by-step, never skipped.
Document + hand off
Every action lands in your administrative & executive support system of record. If anything exceeds scope, I warm-transfer with full context — your team never starts from zero.
The tools Lena works inside.
Lena plugs into your existing stack. No new tools to learn, no data silos, no black box.
Built for the operators Lena already works with.
Work Lena has already done.
Every role below represents live deployments on real businesses — not theoretical capabilities.
- Primary office coordinatorEmbedded in administrative & executive support teams
Supplies, visitors, vendors — the hub nothing runs without.
- Supply ordering + trackingDaily workload
Supply ordering + tracking · Visitor + vendor scheduling · Conference-room bookings. Every action logged, every handoff documented.
- Cross-team coordinationInterfaces with administrative & executive support stakeholders
Works alongside your existing team — never a black box. When scope exceeds the runbook, escalates with full context and proposed next step.
Real calls. Real tickets. Real outcomes.
Request came in via Slack at 9:12 AM. By 10:04 Lena had processed the work, flagged one edge case to the team lead, and closed the loop with a short summary + links to the system of record.
Teams that already hired Lena.
Challenge, solution, and the numbers that changed after go-live.
Professional Services operator missing office coordinator work after hours. Senior staff pulled onto routine tasks; errors stacking up; customer follow-through slipping.
Deployed this worker on the primary supply ordering + tracking flow. Loaded the SOP, wired the integrations, and flipped live inside 48 hours.
Growing real estate team could not hire fast enough to keep up with office coordinator volume. Backlog grew 3x in 90 days; escalations ran hot.
Handed over the routine 80% of the queue. Senior staff kept the judgment calls. Every action logged in the system of record.
Lena vs. hiring a human.
The math, laid out. No salary, no turnover, no sick days.
| Scenario | Human hire | Temp agency | Lena |
|---|---|---|---|
| Annual cost | $52,000 | $75,400 | $4,188 |
| Hours covered | 40/week | 40/week | 168/week |
| Sick days | 10+/yr | 2+/yr | 0 |
| Ramp time | 6–8 weeks | 1–2 weeks | 48 hrs |
| Turnover risk | High | Very high | None |
Pick the bundle that fits your volume.
Buy minutes, not employees. Every plan includes full onboarding and integration. Upgrade or downgrade any month.
- 300 minutes / month
- $1.50/min overage
- One AI worker
- Standard SOP training
- Email support
- 500 minutes / month
- $1.50/min overage
- Custom SOP + voice training
- CRM / system-of-record integration
- Priority support
- Monthly tuning session
- 1,500+ minutes / month
- $1.50/min overage
- Multi-line / multi-region
- Custom voice + white-glove onboarding
- Dedicated CSM
- Per-team reporting
- SLA + BAA available
Need more volume? See all 14 tiers →
From signup to live in under 48 hours.
Four steps. We handle the technical work. You focus on the SOPs and the first-week review.
Pick your plan
Choose a minute bundle that matches your volume. Most office coordinator ops start on the Starter or Pro tier.
Connect your inbox / ticket system
Hook into your CRM, help desk, or ticket queue. Webhooks or native integrations — we handle the plumbing.
Upload your knowledge
Scripts, SOPs, FAQs, rate cards — anything your office coordinator team would hand a new hire. We train the worker on it.
Go live in under 48 hours
Soft-launch on a small % of traffic, review recordings the first week, then flip to full volume. You stay in control.
What teams say after they hire Lena.
“The turnaround is the best part. Lena processes requests inside an hour that used to sit on our desk for a week.”
“Accurate, on-brand, and never calls out. We trust Lena with work we'd only trust our most senior office coordinators with.”
Everything teams ask before hiring Lena.
Under 48 hours in most cases. We load your office coordinator SOP, wire the integrations, and soft-launch on a small share of traffic so you can review before flipping to full volume.
Lena warm-transfers (or routes the ticket) with a one-paragraph summary: what the caller / customer asked, what Lena already confirmed, and why it's being escalated. Your team never starts from zero.
Whatever your team already uses. Lena pushes actions into your existing administrative & executive support stack — CRM, ticket system, calendar, SOR — via native integrations or webhooks. No new tool required.
You buy a minute bundle starting at $249/month. Every minute Lena spends on your work counts toward the bundle. Overage is billed at $1.50/min. No seats, no per-call fees, no hidden add-ons.
Any time. Upgrades prorate instantly. Downgrades apply at the next billing cycle. Your worker keeps its training, voice, and history through any change.
Yes. Lena works every shift, including weekends and holidays. Work that lands at 2 AM gets handled before your team walks in the next morning.
Every conversation is logged, encrypted at rest, and retained per your policy. For administrative & executive support teams with HIPAA, PCI, or SOC2 requirements, we run on BAA-signed infrastructure with audit trails on every action.
Yes. Book a call with our team — we'll walk you through a live demo of Lena, look at your current office coordinator workflow, and map out what the first 30 days would look like.
Starting at $349/mo.
Live in under 48 hours.
Most teams run office coordinators on the lite bundle or the next one up as volume grows.
