“My job is making sure referral intake + verification — without anyone on your team having to ask.”
We watched our own dispatch & intake team burn out on work that never stopped. Referral Coordinators were leaving for better pay, calling out sick, and taking weeks to train — meanwhile the queue kept growing and customers kept waiting. There was no way to hire fast enough.
Piotr was built to be the piece of the team that's always there. Not a bot reading from a script, but a worker who knows the systems, the SOPs, and the judgment calls — so your senior people get their time back for the work only they can do.
Piotr in their own words.
I'm the referral coordinator your dispatch & intake team leans on when the queue starts stacking. Manages new-referral intake with insurance verification built in. I own the work end-to-end — you hand me the inbox, the ticket, or the call, and it gets done right the first time.
Day to day I'm running referral intake + verification, insurance eligibility checks, provider + calendar routing. I know the systems your team uses, I know what "clean" looks like in this seat, and I don't drop details when the volume climbs.
I work inside your stack, not alongside it. Every action I take is logged, every handoff has context, and your senior people get their time back for the work only they can do.
Hear Piotr on a real call.
This is how Piotr handles a caller end-to-end — answer, capture, confirm, close. Request a demo to hear one live with your business.
Piotr is in production. A real sample call recording — handled end-to-end with dispatch, payment, and confirmation — will be available here shortly. Request a demo to hear one live with your business.
What Piotr does best.
Everything Piotr does, top to bottom.
These aren’t theoretical. Every item below is part of Piotr’s live SOP on real deployments.
- Referral intake + verification
- Insurance eligibility checks
- Provider + calendar routing
- Follow-up confirmation SMS
- Logs every action in your system of record
- Escalates with full context when scope is exceeded
- Runs against SOPs you approve before go-live
- Works inside your stack — no new tools required
How Piotr works a typical call.
Five steps, every time. Nothing skipped, nothing improvised.
Answer on ring 1
Every call picked up inside 2 seconds. No queue, no hold music, no "leave a message after the tone."
Referral intake + verification
Referral intake + verification. Done inside SOP, logged step-by-step, never skipped.
Insurance eligibility checks
Insurance eligibility checks. Done inside SOP, logged step-by-step, never skipped.
Provider + calendar routing
Provider + calendar routing. Done inside SOP, logged step-by-step, never skipped.
Document + hand off
Every action lands in your dispatch & intake system of record. If anything exceeds scope, I warm-transfer with full context — your team never starts from zero.
The tools Piotr works inside.
Piotr plugs into your existing stack. No new tools to learn, no data silos, no black box.
Built for the operators Piotr already works with.
Work Piotr has already done.
Every role below represents live deployments on real businesses — not theoretical capabilities.
- Primary referral coordinatorEmbedded in dispatch & intake teams
Manages new-referral intake with insurance verification built in.
- Referral intake + verificationDaily workload
Referral intake + verification · Insurance eligibility checks · Provider + calendar routing. Every action logged, every handoff documented.
- Cross-team coordinationInterfaces with dispatch & intake stakeholders
Works alongside your existing team — never a black box. When scope exceeds the runbook, escalates with full context and proposed next step.
Real calls. Real tickets. Real outcomes.
Teams that already hired Piotr.
Challenge, solution, and the numbers that changed after go-live.
Towing & Recovery operator missing referral coordinator work after hours. Senior staff pulled onto routine tasks; errors stacking up; customer follow-through slipping.
Deployed this worker on the primary referral intake + verification flow. Loaded the SOP, wired the integrations, and flipped live inside 48 hours.
Growing roadside assistance team could not hire fast enough to keep up with referral coordinator volume. Backlog grew 3x in 90 days; escalations ran hot.
Handed over the routine 80% of the queue. Senior staff kept the judgment calls. Every action logged in the system of record.
Piotr vs. hiring a human.
The math, laid out. No salary, no turnover, no sick days.
| Scenario | Human hire | Temp agency | Piotr |
|---|---|---|---|
| Annual cost | $47,000 | $68,150 | $4,188 |
| Hours covered | 40/week | 40/week | 168/week |
| Sick days | 10+/yr | 2+/yr | 0 |
| Ramp time | 6–8 weeks | 1–2 weeks | 48 hrs |
| Turnover risk | High | Very high | None |
Pick the bundle that fits your volume.
Buy minutes, not employees. Every plan includes full onboarding and integration. Upgrade or downgrade any month.
- 300 minutes / month
- $1.50/min overage
- One AI worker
- Standard SOP training
- Email support
- 500 minutes / month
- $1.50/min overage
- Custom SOP + voice training
- CRM / system-of-record integration
- Priority support
- Monthly tuning session
- 1,500+ minutes / month
- $1.50/min overage
- Multi-line / multi-region
- Custom voice + white-glove onboarding
- Dedicated CSM
- Per-team reporting
- SLA + BAA available
Need more volume? See all 14 tiers →
From signup to live in under 48 hours.
Four steps. We handle the technical work. You focus on the SOPs and the first-week review.
Pick your plan
Choose a minute bundle that matches your volume. Most referral coordinator ops start on the Starter or Pro tier.
Port a number (or get a new one)
We port your main line or spin up a new DID. Warm-transfer rules, after-hours routing, and IVR prompts wired in.
Upload your knowledge
Scripts, SOPs, FAQs, rate cards — anything your referral coordinator team would hand a new hire. We train the worker on it.
Go live in under 48 hours
Soft-launch on a small % of traffic, review recordings the first week, then flip to full volume. You stay in control.
What teams say after they hire Piotr.
“We went from a 3-day backlog to same-day processing. Piotr just doesn't stop working.”
“Our team was skeptical at first. Two months in, they can't imagine going back to doing referral coordinator work without Piotr.”
Everything teams ask before hiring Piotr.
Under 48 hours in most cases. We load your referral coordinator SOP, wire the integrations, and soft-launch on a small share of traffic so you can review before flipping to full volume.
Piotr warm-transfers (or routes the ticket) with a one-paragraph summary: what the caller / customer asked, what Piotr already confirmed, and why it's being escalated. Your team never starts from zero.
Whatever your team already uses. Piotr pushes actions into your existing dispatch & intake stack — CRM, ticket system, calendar, SOR — via native integrations or webhooks. No new tool required.
You buy a minute bundle starting at $249/month. Every minute Piotr spends on your work counts toward the bundle. Overage is billed at $1.50/min. No seats, no per-call fees, no hidden add-ons.
Any time. Upgrades prorate instantly. Downgrades apply at the next billing cycle. Your worker keeps its training, voice, and history through any change.
Yes. 24/7 by default — every ring gets answered, every callback gets made, every SMS gets replied to. No queue, no overflow, no missed calls.
Every conversation is logged, encrypted at rest, and retained per your policy. For dispatch & intake teams with HIPAA, PCI, or SOC2 requirements, we run on BAA-signed infrastructure with audit trails on every action.
Yes. Book a call with our team — we'll walk you through a live demo of Piotr, look at your current referral coordinator workflow, and map out what the first 30 days would look like.
Starting at $349/mo.
Live in under 48 hours.
Most teams run referral coordinators on the lite bundle or the next one up as volume grows.
